Innovation Challenges

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Dynamic Digital Floor Plans, Time Schedules and Route Optimisation for Exhibition Spaces (closed)

Agility
This challenge has closed.
Owner: Agility
Audience: Other, Subject Matter Experts, Businesses, Start-Ups, Researchers, Students
Anticipated Funding: SGD 35,000
Applications close: February 14, 2020
Last Updated: February 16, 2020 10:07 PM
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The Challenge

Agility is one of the world’s leading exhibition freight forwarding specialists, handling more than 6,500 trade fairs, exhibitions, and events each year globally. This includes some of the biggest and most highly attended events in the business.

They are responsible for the logistics of moving exhibits around the world, and into and out of diverse exhibition spaces. Exhibits need to be delivered at the right time, as exhibition spaces take shape according to the organiser’s timetable. Very large items often need to arrive first, while smaller items should only be delivered once booths are ready. As booths are built, the routes in and out become more constrained. The timetable, the sheer diversity of the exhibits they handle, and the spaces into which they deliver, conspire to create a complex logistical challenge. They also need to manage and store the empty cases for their exhibits and arrange for the speedy return to exhibitor for packing on tear-down, which is often within a very tight timeline of one day or increasingly on overnight basis.

Currently, Agility will receive a paper or PDF floor plan and timetable for move-in of the event from the event organiser. The floor plan which shows a two-dimensional layout of the event booths, entrances of the venue, thoroughfares and booth numbers (with/without exhibitor names) usually by email and sometimes finalised only within one month to the show start, depending on the size of the show.

A sample floor plan can be downloaded from the SG:D Open Innovation Platform website

The move-in and tear-down timing can also change pretty close to show start date. They therefore have to plan and execute their delivery and removal with limited and changing information. This drives an overuse of manpower and equipment to provide redundancy for unforeseen challenges.

Agility hopes to find a digital platform solution to improve efficiency of delivery of exhibits, recovery of empties on the build-up and sending back of empties and recovery of packed exhibits on tear-down, manage the construction and deconstruction of exhibitions, using a digital floor plan and scheduling timetable solution.

Problem Statement

How might we better plan and execute the movement of exhibits into and out of diverse and dynamic event sites with greater efficiency?

What They Are Looking For

  • A prototype digital platform solution for representing, communicating and displaying floor layouts and the construction timetable, to enable enhanced planning and execution of exhibit delivery and removal. The solution needs to include:
    • A digital, dynamic floor plan format for event spaces that shows the layout in 3D and can be updated in real-time by the event organisers (this could be something that can provide an event organiser the ease to change the floor plan easily or converting a static floor plan into a digital one but then providing ability to make changes on the digital format).
    • A digital, dynamic timetable format that is easy to understand, and linked to the floor plan, to show the expected timeline of build-up and tear-down of stalls and exhibits (the information on construction or deconstruction of booths will need information to be provided by stand contractors engaged by exhibitors and Organisers).
    • Algorithmic support to determine efficient logistics using the floor plan and timetable as inputs:
      • Planning the optimum way to move in and move out to minimise resource and equipment use (optimised timetable working together with all other suppliers on the show floor).
      • Integrate easily with existing data, e.g. shipping details of exhibits or relevant exhibitor sited at particular booths.
      • Responsive to updated information to automatically reroute and reschedule.
  • Enhanced geolocation within the event space, linked to the floor plan to make it easy to navigate and find precise (down to 1m) locations within the site and ability to detect choke points on the show floor to direct workers to deliver the exhibits using the most optimal route to reach the specified booth from the staging area where cargo is stored on site on arrival at event venue.
  • A suitable way to display the information to staff at the site (e.g. tablet or similar) that is highly intuitive to support execution.

There are no restrictions on the geographic location of the problem solvers who may choose to apply to this challenge. However, the prototype needs to be demonstrated in Singapore.

Eligibility Criteria

There are no restrictions on the geographic location of the problem solvers who may choose to apply to this challenge. However, the prototype needs to be demonstrated in Singapore.

You, (or any of your teammates, if you are participating in the Challenge as a team) must not be a current employee of (a) Agility, or (b) any other organisation who is involved in administering or organising the Challenge (including IMDA).

For full details on this challenge please see the SG:D Open Innovation Platform website.

Terms and Conditions

For full details on this challenge please see the SG:D Open Innovation Platform website.

How to Apply

To apply for this challenge please see the SG:D Open Innovation Platform website.

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Partners

The Department of Industry, Innovation and Science
The Conversation Media Group
IP Australia
Clarivate Analytics
The Australian Research Council
ACT Government
Australian Access Federation
Australian National University
https://aprintern.org.au/
https://ardc.edu.au/
BHERT
CBR Innovation Network
Coalfacer
https://www.nera.org.au/
http://www.oninnovation.com.au/
ORCID
University of Canberra
University of Technology Sydney
thinkable
Western Sydney University
https://womeninscienceaust.org/